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This Policy explains when and why we collect personal information about people who visit the Welsh Government – Explore Export Wales 2022 event website or take part in our events, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our services, you’re agreeing to be bound by this Policy.
Data controller
Freshwater (FW) is the Data Controller for information submitted via the Welsh Government – Explore Export Wales 2022 event website, along with any information shared or recordings made during the associated event programme. FW is committed to protecting the rights of individuals in line with General Data Protection Regulation (GDPR). Freshwater has a Data Protection Officer who can be contacted via email at charlotte.homa@freshwater.co.uk
Freshwater manages the Welsh Government – Explore Export Wales 2022 event website on behalf of Welsh Government, which is the project owner. All data collected will be shared with Welsh Government in accordance with our data sharing agreement. A copy of this agreement can be obtained by contacting the Welsh Government Data Protection Officer:
Data Protection Officer
Welsh Government
Cathays Park
CARDIFF
CF10 3NQ
Email: DataProtectionOfficer@gov.wales
The Welsh Government – Explore Export Wales 2022 website is hosted by a third party (Eventscase). All web content and direct enquiries made through the website is managed by Freshwater.
The information required in order to register for a Welsh Government – Explore Export Wales 2022 event may include your name, email address, a chosen location and the name of your organisation (if applicable) [add other registration fields if appropriate]. We will only use this information in order to contact you about the event(s) you have registered for or for the purposes of managing other aspects of the project (see How will your information be used?)
The Eventscase website uses cookies to collect anonymous information about visitor numbers and the sections of the website visited.
Cookies are small bits of information that are stored on your computer by websites. These are typically used by websites to remember preferences, or to track your viewing history to target advertising more effectively.
The anonymous information is collated and reported using Google Analytics to help us with managing the website. This prevents us from seeing any individual records: we can only see summary and trend information.
When someone visits the website, we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.
Our site contains links to and from the Welsh Government website and the websites of our partners. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services. Please check these policies before you submit any personal data to these websites or use these services.
Filming of Events and Chat content
By choosing to attend the event, you are agreeing to photos being taken at the event, along with any information posted by individuals into the website’s ‘chat’ function. These pictures may be used in the future to promote future events.
The information/recordings will be transferred to the project owner, Welsh Government and used for a maximum of 5 years. It will be stored securely on Welsh Government file servers and will be available to Welsh Government staff during this time.
What is our legal basis for processing your personal data?
Processing data is necessary for the performance of a task carried out in the public interest. Welsh Government is obliged under the Well-being of Future Generations (Wales) Act 2015 to adopt a policy of involvement.
Freshwater is the main data processor for data collected through the Welsh Government – Explore Export Wales 2022 event website. We also use third party processors and, as such, may share your information with them. The processing of this information will be in line with the third parties’ privacy policy. The third-party processors we use are as follows:
We may retain your Personal Data as long as you are registered to use the Services. You may delete your account by visiting the My account page, accessed here. However, we may retain Personal Data for an additional period as is permitted or required under applicable laws. Even if we delete your Personal Data it may persist on backup or archival media for an additional period of time for legal, tax or regulatory reasons or for legitimate and lawful business purposes.
You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information.
Any requests or objections should be made in writing to FW’s Data Protection Officer: -
charlotte.homa@freshwater.co.uk
All information you provide to us is stored on our secure servers.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
If you are unhappy with the way in which your personal data has been processed, you may in the first instance contact FW’s Data Protection Officer using the contact details above.
If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF (ico.org.uk).
