This Policy explains when and why we collect personal information about people who visit the 'Get ready for the digital switch-on' event platform or take part in our events, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
BT is the Data Controller and Freshwater (FW) is the Data Processor for information shared or recordings made during the event. BT and FW are committed to protecting the rights of individuals in line with UK General Data Protection Regulation (UK GDPR).
BT’s Data Protection Officer can be contacted via email at: cpo@bt.com
Freshwater has a Data Protection Officer who can be contacted via email at: haydn.evans@freshwater.co.uk
The 'Get ready for the digital switch-on' event platform is hosted by a third party (Eventscase). All web content and direct enquiries made through the website are managed by Freshwater.
The information required in order to register you for an event may include your name, email address, your job title and the name of your organisation (if applicable). We will only use this information for the purpose of contacting you about the event(s) you have registered for.
· Optimising the BT event platform.
· Monitoring levels of registrations to event(s).
· Sending reminder emails to individuals who have registered for the 'Get ready for the digital switch-on' event.
· To provide people who have registered with email updates regarding the 'digital switch-on', to opt-out of these emails, please contact events@freshwater.co.uk.
Processing data is necessary for the performance of a task carried out in the public interest.
Freshwater is the main data processor for data collected through the 'Get ready for the digital switch-on' event platform. We also use third party processors and, as such, may share your information with them. The processing of this information will be in line with the third parties’ privacy policy. The third-party processors we use are as follows:
· Eventscase for hosting the 'Get ready for the digital switch-on' event platform, sharing event information and managing registrations. All-in-one event management software (eventscase.com)
· Mandrilla/Mail Chimp is used as a sub-processor by Eventscase for the administration of pre and post event mailings. General Data Protection Regulation (GDPR) Compliance: Get GDPR Consent for Marketing | Mailchimp
· Google analytics to assist in the improvement and optimisation of the website.
We will hold your data for no longer than is necessary and up until the end of August 2023.
You have the right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and for the data portability of your personal information.
Any requests or objections should be made in writing to FW’s Data Protection Officer: haydn.evans@freshwater.co.uk
All information you provide to us will be stored on our secure servers.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will make every effort to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Our site contains links to and from the 'Get ready for the digital switch-on' event platform and the websites of our partners. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services. Please check these policies before you submit any personal data to these websites or use these services.
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
If you are unhappy with the way in which your personal data has been processed, you may in the first instance contact FW’s Data Protection Officer using the contact details above.
If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF (ico.org.uk).
