Estyn and Freshwater are committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit the Estyn's National Headteacher Conference website or take part in our events, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our services, you’re agreeing to be bound by this Policy.
Estyn is the Data Controller and Freshwater (FW) are the Data Processor for information submitted via the Estyn's National Headteacher Conference, along with any information shared or recordings made during the associated event programme. Estyn and FW are committed to protecting the rights of individuals in line with UK General Data Protection Regulation (UK GDPR). Estyn’s Data Protection officer can be contacted via email at enquiries@estyn.gov.wales
Freshwater has a Data Protection Officer who can be contacted via email at haydn.Evans@freshwater.co.uk
The event website is hosted by a third party (Eventscase). All web content and direct enquiries made through the website is managed by Freshwater.
The information required in order to register for a Estyn event may include your name, email address, a chosen location and the name of your organisation (if applicable). We will only use this information in order to contact you about the event(s) you have registered for.
The Eventscase website uses cookies to collect anonymous information about visitor behaviours.
Cookies are small bits of information that are stored on your computer by websites. These are typically used by websites to remember preferences, or to provide more targeted and relevant advertising based on online behaviours.
Our site contains links to and from the Estyn's National Headteacher Conference event website and the websites of our partners. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services. Please check these policies before you submit any personal data to these websites or use these services.
Optimising the Estyn's National Headteacher Conference website
Monitoring levels of registrations to event(s).
Sending reminder emails to people who have registered for the Estyn's National Headteacher Conference event.
Processing data is necessary for the performance of a task carried out in the public interest. Estyn is obliged under the Well-being of Future Generations (Wales) Act 2015 to adopt a policy of involvement.
Freshwater is the main data processor for data collected through Estyn's National Headteacher Conference event website. We also use third party processors and, as such, may share your information with them. The processing of this information will be in line with the third parties’ privacy policy. The third-party processors we use are as follows:
Estyn, as the project owner, will have access to all data collected and processed as part of this project.
Eventscase for hosting the Estyn's National Headteacher Conference online platform, managing webinar and workshop registrations and recording chat room content. All-in-one event management software (eventscase.com)
Mandrilla/Mail Chimp is used as a sub-processor by Eventscase for the administration of pre and post event mailings. General Data Protection Regulation (GDPR) Compliance: Get GDPR Consent for Marketing | Mailchimp
Google analytics to assist us in the improvement and optimisation of the web site.
We will hold your data for no longer than is necessary and a maximum of 5 years.
You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. Individuals can request for their data to be sent on to another provider and any such requests will be considered where it is possible to isolate their specific data without infringing the rights of another participant.
Any requests or objections should be made in writing to FW’s Data Protection Officer: haydn.Evans@freshwater.co.uk
All information you provide to us is stored on our secure servers.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
If you are unhappy with the way in which your personal data has been processed, you may in the first instance contact FW’s Data Protection Officer using the contact details above.
All content is available under the Open Government License, except where otherwise stated.
