Freshwater is committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit the ‘Reputation management: how to get your message across in media interviews’ event platform or take part in our events, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
Freshwater (FW) is the Data Controller and the Data Processor for information submitted via the event platform, along with any information shared or recordings made during the associated event programme. FW is committed to protecting the rights of individuals in line with UK General Data Protection Regulation (UK GDPR).
FW has a Data Protection Officer who can be contacted via email at haydn.evans@freshwater.co.uk
The event platform is hosted by a third party (Eventscase). All web content and direct enquiries made through the website are managed by FW.
The information required in order to register you for an event may include your name, email address, a chosen location and the name of your organisation (if applicable). We will only use this information for the purpose of contacting you about the event(s) you have registered for.
· Optimising the event website.
· Monitoring levels of registrations to event(s).
· Sending reminder emails to individuals who have registered for the event.
FW is the main data processor for data collected through the event platform. We also use third party processors and, as such, may share your information with them. The processing of this information will be in line with the third parties’ privacy policy. The third-party processors we use are as follows:
· FW, as the project owner, will have access to all data collected and processed as part of this project.
· Eventscase for hosting the event platform, sharing event information and managing registrations. All-in-one event management software (eventscase.com)
· Mandrilla/Mail Chimp is used as a sub-processor by Eventscase for the administration of pre and post event mailings. General Data Protection Regulation (GDPR) Compliance: Get GDPR Consent for Marketing | Mailchimp
· Google analytics to assist in the improvement and optimisation of the website.
You have the right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and for the data portability of your personal information.
Any requests or objections should be made in writing to FW’s Data Protection Officer: haydn.evans@freshwater.co.uk
All information you provide to us will be stored on our secure servers.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will make every effort to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Our site contains links to and from the event platform and the websites of our partners. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services. Please check these policies before you submit any personal data to these websites or use these services.
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
If you are unhappy with the way in which your personal data has been processed, you may in the first instance contact FW’s Data Protection Officer using the contact details above.
If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF (ico.org.uk).
